Compliance Reports & Documentation

Comprehensive guide to required documentation for healthcare providers. Filter by your state and service type to see exactly what you need.

Filter Requirements

Showing 10 documents for Pennsylvania

Certificate of Compliance

CriticalTemplate Available

Primary licensing document required for all residential facilities

Regulation:
PA Code 6400.12
Frequency:
Annual
Deadline:
License expiration date
Service:
residential

Staff Background Check Records

CriticalTemplate Available

Criminal history and child abuse clearances for all staff

Regulation:
PA Code 6400.54
Frequency:
Per hire + 3 years
Deadline:
Within 30 days of hire
Service:
All Services

Fire Safety Plan

HighTemplate Available

Comprehensive fire safety and evacuation procedures

Regulation:
PA Code 6400.44
Frequency:
Annual
Deadline:
January 31st
Service:
residential

Individual Service Plans (ISP)

CriticalTemplate Available

Personalized care plans for each individual served

Regulation:
PA Code 6400.182
Frequency:
Annual review
Deadline:
Anniversary date
Service:
All Services

Staff Training Records

HighTemplate Available

Documentation of completed mandatory training hours

Regulation:
PA Code 6400.182
Frequency:
20 hours annually
Deadline:
December 31st
Service:
All Services

Medication Administration Records

CriticalTemplate Available

Daily medication tracking and administration logs

Regulation:
PA Code 6400.163
Frequency:
Daily
Deadline:
Real-time
Service:
residential

Incident Reports

CriticalTemplate Available

Documentation of accidents, injuries, or unusual incidents

Regulation:
PA Code 6400.131
Frequency:
As needed
Deadline:
24 hours
Service:
All Services

Facility Inspection Reports

High

Results from health, safety, and licensing inspections

Regulation:
PA Code 6400.45
Frequency:
Per inspection
Deadline:
Within 30 days
Service:
residential

Emergency Contact Lists

MediumTemplate Available

Current emergency contacts for individuals and staff

Regulation:
PA Code 6400.51
Frequency:
Quarterly review
Deadline:
Ongoing
Service:
All Services

Quality Assurance Reports

MediumTemplate Available

Monthly quality assurance monitoring and improvement plans

Regulation:
PA Code 6400.224
Frequency:
Monthly
Deadline:
15th of following month
Service:
All Services

Need Help?

Contact Support

Our compliance experts can help you understand requirements for your specific situation.

Schedule Training

Book a training session to learn about compliance documentation best practices.

Compliance Consultation

Get personalized guidance on your compliance strategy and documentation needs.